Changes between Version 158 and Version 159 of Procedures/EndUserDelivery


Ignore:
Timestamp:
Apr 19, 2017 9:03:33 AM (7 months ago)
Author:
dac
Comment:

ARSF to NERC-ARF updates

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  • Procedures/EndUserDelivery

    v158 v159  
    88== Vector Enquiry ==
    99
    10 Note that for UK flights, if we have the data prepared for delivery and are awaiting vectors, then we should email the PI and enquire as to whether they would like the data dispatched now, or to wait until OS vectors have arrived for quality checking. The email template is below:
     10Note that for UK flights, if we have the data prepared for delivery and are awaiting vectors to check the accuracy against, then we should email the PI and enquire as to whether they would like the data dispatched now, or to wait until OS vectors have arrived for quality checking. The email template is below:
     11
    1112Subject: `Pre Vector Delivery Enquiry`
    1213{{{
    1314Dear <PI>
    1415
    15 This is an e-mail to inform you that your <HYPERSPECTRAL/LIDAR> data for <PROJECTCODE> (<JDAY>) have passed our processing stage at ARSF-DAN and we are currently awaiting the arrival of Ordnance Survey vectors in order to perform a pre-delivery final check.
     16This is an e-mail to inform you that your <HYPERSPECTRAL/LIDAR> data for <PROJECTCODE> (<JDAY>) have passed our processing stage at NERC-ARF-DAN and we are currently awaiting the arrival of Ordnance Survey vectors in order to perform a pre-delivery final check.
    1617
    1718The information from OS can sometimes take a while to arrive and as some principal investigators would prefer to get their data as early as possible we offer the choice of sending out the data to you now. Please let us know if you would like to take advantage of this option. The final product is rarely changed upon comparison with the vectors but if any discrepancies are found at a later date we will reprocess your data accordingly at that time.
     
    2122<YOUR NAME>
    2223
    23 ARSF Data Analysis Node
     24NERC-ARF Data Analysis Node
    2425
    2526
    2627
    2728}}}
    28 
    2929
    3030== Cover letter ==
     
    3737`make_delivery_letter_email.py -f "165a ech, 102 eh"` (Quotation marks are required and year if required goes before the flight date e.g. 2012 165a ech)
    3838
    39 Note this will also create a draft of the email to be sent to the PI. Please read both letter and email carefully before sending.
    40 
    41 If you wish to create these yourself ooffice templates can be found in ~arsf/arsf_data/YYYY/delivery/ and details on the contents of the email can be found below.
     39Note this will also create a draft of the email to be sent to the PI. Please read both letter and email carefully before sending, editing as required with any information specific to that project or useful to the PI. For example, if a date has been set for a training course include this in the email.
    4240
    4341== Data quality report ==
     
    5048  1. Add date of delivery next to sensor name in ticket description.
    5149  1. If this was the final delivery then set ticket to 'archiving'.
    52  1. Update the [http://arsf-dan.nerc.ac.uk/status/edit/edit.php Processing status page] and set the dataset to "Finished".
    53  1. Update the page saying who has our disks  (if sent on hard disk)...  http://rsg.pml.ac.uk/intranet/trac/wiki/Projects/ARSF-DAN/Disk_Locations
     50 1. Update the [https://nerc-arf-dan.pml.ac.uk/status/edit/edit.php Processing status page] and set the dataset to "Finished".
     51 1. If the data were sent on a hard drive, update the [http://rsg.pml.ac.uk/intranet/trac/wiki/Projects/ARSF-DAN/Disk_Locations disk locations].
     52
    5453== Finalising the Delivery ==
    5554'Finalise' the delivery by running 'finalise_delivered_data.sh' which will move the delivery directory from the processing directory to the top level delivery directory. This can be run as
     
    6665
    6766'''Subject:'''
    68  Notification of ARSF data delivery for <PROJECT CODE>
     67 Notification of NERC-ARF data delivery for <PROJECT CODE>
    6968
    7069'''Reply-to and CC headers''':
    71  arsf-processing@pml.ac.uk
     70nerc-arf-processing@pml.ac.uk
    7271
    7372'''Body:'''
     
    7776Dear <PI>,
    7877
    79 --PICK ONE OF THE NEXT THREE SENTENCES (HDD, DVD, FTP)--
    80 This is to notify you that we have just dispatched your ARSF data on a USB hard disk formatted to Windows NTFS. Please let us know when the data arrive so we know not to resend. We'd appreciate it if you could copy the data onto your system and return the disk to us (see below for address) for reuse. 
    81 This is to notify you that we have just dispatched your ARSF data on DVDs. Please let us know when the data arrive so we know not to resend.
    82 This is to notify you that we have placed your ARSF data on a FTP server accessible at <FTPADDRESS>. Please let us know when you have downloaded the data so we can reuse the space.
     78--PICK ONE OF THE NEXT TWO SENTENCES (HDD, FTP)--
     79This is to notify you that we have just dispatched your NERC-ARF data on a USB hard disk formatted to Windows NTFS. Please let us know when the data arrive so we know not to resend. We'd appreciate it if you could copy the data onto your system and return the disk to us (see below for address) for reuse. 
     80This is to notify you that we have placed your NERC-ARF data on a FTP server accessible at <FTPADDRESS>. Please let us know when you have downloaded the data so we can reuse the space.
    8381
    8482The delivery comprises:
    85  - Specim Eagle flight lines taken on <DATE>
    86  - Specim Hawk flight lines taken on <DATE>
     83 - Specim Feinix flight lines taken on <DATE>
     84 - Specim Owl flight lines taken on <DATE>
    8785 - LIDAR flight lines taken on <DATE>
    8886 - Digital Photography taken on <DATE>
     
    9189
    9290Information about the processing of the project is included with the delivery, but our internal notes are also available at:
    93  http://arsf-dan.nerc.ac.uk/trac/ticket/<TICKETNO>
     91 https://nerc-arf-dan.pml.ac.uk/trac/ticket/<TICKETNO>
    9492
    95 We hold an annual 2-day training workshop in Plymouth for users of ARSF data. This workshop is given free of charge and provides an introduction to airborne remote sensing and data processing techniques. More specifically the focus is on hyperspectral data processing using apl software and LiDAR processing using freely available tools. This workshop is open to all users of ARSF data. If you are interested in attending please contact us.
     93We hold an annual 2-day training workshop for users of NERC-ARF data. This workshop free to attend and provides an introduction to airborne remote sensing and data processing techniques. More specifically the focus is on hyperspectral data processing using APL software and LiDAR processing using freely available tools. This workshop is open to all users of NERC-ARF data. If you are interested in attending please contact us.
    9694
    97 You may wish to have images of the ARSF aircraft for use in presentations. A few images are available from our website at http://arsf-dan.nerc.ac.uk/user_images, please feel free to use these as you wish (crediting ARSF appropriately).
     95You may wish to have images of the NERC-ARF aircraft for use in presentations. A few images of the Dornier 228 are available from our website at https://nerc-arf-dan.pml.ac.uk/user_images, please feel free to use these as you wish (crediting NERC-ARF appropriately).
    9896
    9997Regards,
    10098
     99<YOUR NAME>
    101100
    102 ARSF Data Analysis Node.
     101NERC-ARF Data Analysis Node.
    103102Plymouth Marine Laboratory,
    104103Prospect Place,
     
    107106UK.
    108107
    109 Email: arsf-processing@pml.ac.uk
     108Email: nerc-arf-processing@pml.ac.uk
    110109Tel: +44 (0)1752 633432
    111110Fax: +44 (0)1752 633101
    112 Web (NERC): http://arsf.nerc.ac.uk/
    113 Web (processing wiki): http://arsf-dan.nerc.ac.uk/trac/
     111Web (Operations): https://www.bas.ac.uk/nerc-arf
     112Web (DAN): https://nerc-arf-dan.pml.ac.uk/
     113Twitter: @NERC_ARF_DAN
     114
    114115}}}
    115116[[BR]]
     
    122123EUFAR only counts data as delivered when it arrives at NEODC and has time limits for payment tied to this.  Please archive EUFAR data at the same time as delivering to a PI.
    123124
     125== Follow up email ==
    124126
    125 == Follow up email ==
    126 After the final dataset has been delivered for the project add a reminder to the ARSF calendar a month away to send a follow up email. A template for this is available under {{{/users/rsg/arsf/templates/delivery/notification/post_delivery_enquiry.txt}}}.
     127After the final dataset has been delivered for the project add a reminder to the NERC-ARF calendar a month away to send a follow up email. A template for this is available under {{{/users/rsg/arsf/templates/delivery/notification/post_delivery_enquiry.txt}}}.